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Personal Assistant: Executive Manager Corporate Services
Market Related
Business Unit: Corporate Services
Location: Eco Park
Job Purpose:
To ensure that the office of the Executive Manager: Corporate
Services functions efficiently by providing coordination and
administrative support to the Executive Manager, divisional General
Managers and the Business Unit as a whole.
KEY JOB RESPONSIBILITIES:
• The position requires a systematic, proactive and agile individual with good
organising skills to effectively manage the calendar of the executive. You must
proactively ensure that all key commitments are diarised in advance and honoured
by the office of the Executive. Additionally, you must have a sound business acumen
to be able to identify the need to re-arrange and re-prioritize the diary of the
executive manager according to unexpected matters that may require the attention of
the executive.
• The position requires that you maintain consistent communication from and into the
office of the executive. You must become the first point of contact on all matters that
are directed to the office of the Executive Manager. You must therefore form good
relationships with other departments, divisional managers and all stakeholders
representing functions that interact with the Executive Manager’s office. This includes
both internal and external stakeholders.
Through innovative administrative support, you must assist the division in ensuring
that targets and deadlines are met. You must create and maintain a tasks deadline
monitoring system that will aid the Executive Manager, General Managers and the
business unit in keeping track of all tasks ensuring that no deadlines are missed.
• You are required to assist the Executive Manager with reviewing, formatting, collating
information and generally preparing communications memos, emails, reports and
presentations. It is therefore critical that you are an expert user of Microsoft
packages such as Microsoft Word, PowerPoint and Excel.
• The Personal Assistant for the Corporate Services division must have sound financial
administration skills as one of the key requirements is the constant engaging with the finance division with regards to maintaining timely payments to service providers.
You must have sound document control experience to ensure that divisional service
requirements are requisitioned in good time, invoices and statements are updated,
signed and ready for processing in a timely manner.
• As the Personal Assistant, you are to maintain a reliable and efficient filling system
that will enable the business unit to meet its objectives. You must also keep abreast
of the latest records management systems to advise the Executive Manager on new
and innovative ways to improve the Division’s filling system.
QUALIFICATIONS AND EXPERIENCE:
• Experienced at dealing with people at different level.
KEY ATTRIBUTES AND COMPETENCIES:
• Must be a proactive self-starter able to operate with minimal supervision.
• Must be creative, embrace innovation and always seek methods of improving
processes within your area.
• Must be professional and maintain confidentiality
• Must be punctual and accessible.
• Must have good communications skills.
• Must be computer literate in Ms Office
HOW TO APPLY:
• Submit a letter of application (no prescribed template), accompanied by a recent
Curriculum Vitae as well as copies of qualifications.
• Applications must be forwarded via email to: rtmc@miltonresourcing.co.za.
• Candidates are requested to clearly indicate the reference number for the position
they are applying for on the email
NB: Persons with disabilities are encouraged to apply.
Closing date is the 21 July 2023 at 16:30 pm, and no late applications will be accepted.
The RTMC reserves the right not to make an appointment. Due to the large number of
applications, we envisage receiving, applications will not be acknowledged.
If you have not received any response from us within 3 months, please consider your application unsuccessful.
Enquiries: Human Capital at (012) 999 5425