Department of Health Data Capturer Jobs

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Department of Health Data Capturer Jobs

Private Bag X 9051, Pietermaritzburg, 3200

330 Langalibalele Street, Pietermaritzburg, 3201

Tel: 033-395 2383 Fax: 033-3426916

www.kznhealth.gov.za

Reference : HRM 7/1/2

Enquiries : Miss L Mthalane

Telephone : (033) 395 2383

TO: DISTRICT MANAGERS

HOSPITAL MANGERS, COMMUNITY HEALTH CENTRE MANAGERS

HEADS OF INSTITUTIONS

HEAD OFFICE MANAGERS

VACANCIES IN THE DEPARTMENT OF HEALTH

CIRCULAR MINUTE No. G02/2025

The contents of this Circular Minute must be brought to the notice of all eligible employees on the establishment of all Institutions. It must be ensured that all employees who meet the requirements of the post/s are made aware of this circular minute even if they are absent from their normal places of work.

DIRECTIONS TO CANDIDATES:-

1. The following documents must be submitted:-

(a) Application for Employment Form (Form Z.83), which is obtainable at any Government Department OR from the website – www.kznhealth.gov.za.

(b) Comprehensive CV (with detailed experience).

(c) Copies of Qualification, Registration Certificate with SAPC and drivers licence must not be submitted when applying for employment.

(d) Applications can also be done through S’Thesha Waya–Waya obtainable on from website www.eservices.gov.za

2. The Reference Number must be indicated in the column provided on the form Z.83.

3. Persons with disabilities should feel free to apply for the post.

NB: (a) Failure to comply with the above instructions will disqualify applicants. Faxed and e-mailed applications will NOT be accepted.

(b) The appointments are subject to positive outcomes obtained from the State Security

Agency (SSA) to the following checks (security clearance (vetting), criminal clearance, credit records, and citizenship), verification of Educational Qualifications by SAQA, verification of previous experience from Employers and verification from the Company Intellectual Property Commission (CIPC).

4. Applicants are respectfully informed that, if no notification of appointment is received within

3 months after the closing date, they must accept that their applications were unsuccessful.

5. Applicants in possession of a foreign qualification must attach an evaluation certificate from the South African Qualifications Authority (SAQA) to their applications.

“We strive to create an environment that brings the power of diversity to life and as such, this Department is an equal opportunity, affirmative action employer, whose aim is to promote inclusiveness in all occupational levels in the Department”.

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CLOSING DATE FOR APPLICATION: Not Specified

_______________________________

HEAD OF DEPARTMENT: HEALTH

KWAZULU-NATAL

DIRECTORATE:

Human Resource Management Services

Recruitment and Selection

DEPARTMENT OF HEALTH: KWAZULU-NATAL

NOTE: Applications must be submitted on the new prescribed Application for Employment form (Z83) which must be originally signed, initialed and dated.

Applications received on the incorrect Z83 will not be considered. All required information on the Z83 must be provided. Failure to complete or disclose all information will automatically disqualify the applicant. The Z83 should be accompanied by a comprehensive CV (with detailed experience).

Persons with disabilities should feel free to apply for the post. The

appointments are subject to positive outcomes obtained from the State

Security Agency (SSA) to the following checks (security clearance (vetting), criminal clearance, credit records, citizenship), verification of Educational Qualifications by SAQA, verification of previous experience from Employers and verification from the Company

Intellectual Property Commission (CIPC). Only shortlisted candidates will be required to submit certified documents on or before the day of the interview following communication from Human Resources. Foreign qualifications must be accompanied by an evaluation report issued by SAQA.

It is the applicant’s responsibility to have all foreign qualifications evaluated by SAQA and to provide proof of such evaluation. Applicants: Please ensure that you submit your application before the closing date as no late applications will be considered. It would be appreciated if you can attach course certificates only applicable to the post requirements. If you apply for more than 1 post, submit separate applications for each post that you apply for. Should you not be contacted within 3 months of the closing date of the advertisement, please consider your application to be unsuccessful.

POST : DATA CAPTURER: (241 POSTS)

SALARY : R193 359.00 per annum

CENTRE : VARIOUS DISTRICTS IN KWAZULU NATAL

DISTRICT OFFICES REFERENCE NO. NO. OF POSTS

UMkhanyakude G02/2025 01

Amajuba G03/2025 01

Ilembe G04/2025 01

UMzinyathi G05/2025 01

UMgungundlovu G06/2025 51

EThekwini G07/2025 38

UGu G08/2025 33

King Cetshwayo G09/2025 44

Uthukela G10/2025 24

Harry Gwala G11/2025 17

Zululand G12/2025 30

REQUIREMENTS FOR Department of Health Data Capturer Jobs :
MINIMUM EDUCATION AND TRAINING

• NQF level 4 or 5/Senior Certificate/Grade 12/Standard 10/or equivalent
• Be computer literate with a proficiency in MS Office Software Applications.
MINIMUM RELEVANT EXPERIENCE
• No previous experience required
RECOMMENDATIONS:
• Unendorsed valid Code B driver’s licence (Code 08)
• Experience in using Tier.net, Web DHIS would be an added advantage

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KNOWLEDGE, SKILLS, TRAINING AND COMPETENCE REQUIRED: –

• Knowledge of applicable computer software/applications, e.g. MSWord and MSExcel
• Knowledge of applicable policies and tools
• Knowledge of clerical and administrative procedures
• Knowledge and understanding of the legislative frameworks governing the Public
Service.
• Knowledge of storage and retrieval procedures in terms of the working environment
• Planning and organising
• Prioritising skills
• Information collection and management
• Problem solving
• Analytical skills
• Attention to detail
• Accurate keyboard skills
• Spelling and grammar skills
• Computer skills
• Data capturing skills
• Decision making skills
• Communication skills
• Report writing skills
• Multi-tasking skills
• Typing skills and finger dexterity
• Mathematical skills
• Good record keeping and administrative skills

KEY PERFORMANCE AREAS For Department of Health Data Capturer Jobs : –

Undertake timely and accurate capturing of data
• Receive documents for data capturing.
• Prepare, compile and sort documents for data capturing.
• Organise paperwork after entering data to ensure it is not lost
• Capture data from available records into the required formats, e.g. database, tables,
spreadsheets.
• Combine and rearrange data from source documents where required.
• Import and export data between different databases.
• Capture data for monthly and quarterly reports on all relevant electronic systems, e.g.
WebDHIS.
• Capture Antenatal HIV survey data on DHIS.

GROWING KWAZULU-NATAL TOGETHER Department of Health Data Capturer Jobs

• Populate standard monthly and quarterly reports with data obtained from WebDHIS that is
relevant to the Institution.
Verify the integrity of data
• Analyse and verify the integrity of data received by comparing
previously submitted reports and statistics and with source documents.
• Ensure that all sections have submitted data on a monthly and quarterly
basis.
• Monitor the completeness of WebDHIS data from the sections to
ensure that all data elements are reported on.
• Check the accuracy of data and correct incorrect data where necessary
• Check and query missing information and errors observed during data
entry.
• Obtain further information for incomplete documents
Provide support to end-users
• Compile monthly and quarterly reports.
• Distribute reports to the relevant managers in the institution.
• Follow-up on the submission of information from the various sections.
• Submit the reporting template to Districts for monthly and quarterly
reporting.
• Submit Tier.Net progress reports to the District Office on a monthly
basis.
• Provide technical support to the managers at the institution on data
systems (excluding IT support).
• Retrieve data from the databases or electronic files as requested.
• Liaise with different units to collect data and information in the correct
formats and within agreed timeframes.
• Provide guidance to stakeholders on the data to be collected
• Attend data-related meetings and give feedback to the management
team.
Secure captured information in accordance with system pecifications
and protocols
• Perform regular backups to ensure data preservation.
• Update registers and statistics on a regular basis and delete
unnecessary files.
• Ensure records and files are properly maintained, sorted and secured
• Store completed documents in designated locations
• Maintain registers or records of activities and tasks.
• Comply with data integrity and security policies.

ENQUIRIES: MRS JN Ngozo: 033-395 2586

Interested applicants can visit the following website at www.kznonline.gov.za/kznjobs for
full posts details.

“Applicants are encouraged to apply for posts through the online e-Recruitment system
at www.kznonline.gov.za/kznjobs

Applicants may also visit any one of our Designated Online Application Centres (DOACS)
where our friendly staff will assist you with applying online or receiving your hardcopy
application. You can find the list of Designated Online Application Centres (DOACS) at
www.kznonline.gov.za/kznjobs.”

ALL APPLICATIONS SHOULD BE FORWARDED TO:

The Chief Director: Human Resource
Management Services KZN Department of Health Private Bag X9051 Pietermaritzburg 3200 OR Hand delivered to: 330 Langalibalele Street Natalia Building, REGISTRY, Minus 1:1 North Tower
(Attention: Miss L Mthalane)